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Review Transactions

Banner is the system of record for all financial activity. After completing required training, you can view transactional activity and documents.

Instructions

• View Transactions
  

  Step 1

  Navigate to the Banner form FGIBDST by entering the screen name or typing ‘budget’.

  

  Step 2

  Enter your Fund Number & Organization Number

  

  Step 3

  Click ‘Go’

  

  Step 4

  Click on desired account number. The number should appear highlighted.

  

  Step 5

  Click Related located at the top right. Screen options will pop out from the right.

  

  Step 6

  Click Transaction Detail Information

• Find Documents
  

  Step 1

  Navigate to the Banner form FGIDOCR.

  

  Step 2

  Enter Document Number into the first field. The form will select the Document Type based on the Document Number.

  Do not enter anything into the Submission Number box.

  

  Step 3

  Click ‘Go’

• Find Scanned Backup Documents
  

  Step 1

  Navigate to the Banner form FGIDOCR.

  

  Step 2

  Enter Document Number into the first field. The form will select the Document Type based on the Document Number.

  Do not enter anything into the Submission Number box.

  

  Instead of clicking on ‘Go’ or next section, click the ‘Retrieve’ button once your document number is in the Document field.

  Depending on your access, you may only be able to retrieve scanned documentation for documents that contain ONLY your FOAP.

Submit an Interdepartmental Transfer

An Interdepartmental transfer is an auditable journal transaction that allows departments to transfer qualified revenue or expenditures from one department to another. They are mostly used to purchase/charge for an item or service between university departments.

To submit

1. Download the Interdepartmental Form
2. Complete the form
3. Gather supporting documentation. These documents may include scanned payment receipts, emails, invoice copies, etc.
4. Email the completed form & supporting documentation to interdepartmental@shsu.edu.

Request a Correction

The Controller鈥檚 Office will correct posted transactions from the current fiscal year (or an open fiscal year) that are not related to budget or payroll. Posted transactions are transactions that have made it all the way through the approvals process and have posted in Banner鈥檚 operating ledger. Often, there is a delay between the time transactions are processed in a third party system 鈥� such as BearKatBuy or Chrome River 鈥� and when the transaction feeds to Banner as a posted transaction, so please ensure the transaction has posted in Banner before submitting a correction request.

• For grant corrections, contact our Office of Research Administration team (ORA) by emailing ora@shsu.edu or your grant accountant.
• Refer to Payroll for corrections related to salary and compensations.
• Refer to Financial Planning & Budget to correct allocated funding to budget.

To request a correction

1. Download the Transaction Correction Form

2. Complete the form with the following information.

   • Current/incorrect FOAP. The FOAP that the transaction is currently showing the posted to.
   • Correct FOAP. The FOAP that the transaction should be posted to.
   • Exact amount(s) to correct. If the amount that is needing correction is part of a total amount, only provide the amount that needs to be corrected.
   • Document Number(s). This is the 8-Digit Document number assigned in Banner to the posted transaction. This number will either begin with the letters DL, F, J, or an I or E, if they are invoice related. The Banner Document Number can be found in the Document column on the FGITRND form by drilling down from FGIBDST.
   • Reason. Explain why the correction is needed.
   • Requestor Information. Information for the person submitting the request, including name, department, phone number, and email address.
3. Gather supporting documentation. Supporting documentation is any backup documents that you may have, which may include but not limited to emails from Procurement or other department requesting the correction, and screen snips from Banner.
4. Email the completed form & supporting documentation to interdepartmental@shsu.edu.

Cancel Payment

To request check cancellations or invoice payment, contact the Disbursement team within Procurement & Business Services.

Procurement & Business Services

Approve

If you have access to approve, navigate to the Approvals Dashboard to see documents awaiting your approval. For more information, revisit the Online Approvals training.

To request access, visit our access page.