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2022-09 Redirect
Our department will process all non-grant funded electronic personnel actions forms (EPAF) for staff, hourly student assistants, and non-SHSU employees. Please select a form type to provide us the necessary information to process personnel actions.
Submit Electronic Personnel Action Form (EPAF)
To guarantee timely application, follow the ESC Deadlines.
Submit an individual action
Submit multiple actions
Defining Terms & Options
Use the following definitions to help you make the correct selection.
Form Types
New Hire. Hire an individual that is not currently employed with SHSU.
Bulk Student New Hire. Hiring two or more hourly students with the same position number, hourly rate, start date, department, and Jobs4Kats posting.
Job Changes. Any change to an employee's position, pay, or funding.
Additional Job/Stipend. Add additional job duties for staff, hourly students, or hourly staff. Salaried staff will be issued a Stipend, while hourly employees will be given an additional job assignment.
One Time Pay. Single payment for services or an award.
Leave of Absence. Employee leaves or return from leave without pay.
End Job. End of employee's job assignment but remains active on payroll or remove employee from SHSU employment.
Affiliate Access. Provide or revoke access to a university email account and login for a non-compensated affiliate.
Org Numbers
Timesheet Org. The org number that the department would like the employee鈥檚 timesheet/leave report to route to for approval purposes.
Department Org. The org number that the department would like the employee's position to be listed under.
Longevity. Pay compensation for years of full-time, non-hazardous service.
Hazardous. Pay compensation for law enforcement personnel.
Job Change Type
Change Funding Source. When department needs to change FOAP(s).
Department Transfer. When an employee transfers to another department.
Demotion. A salary reduction and/or title change for a voluntary or involuntary change in assignment to a position that requires decreased responsibility and a lower salary range.
Increase Pay. When an employee receives a pay increase for any reason. Pay increases may be due to a market adjustment or six month merit increase.
Promotion. When an employee is promoted to a position of increased responsibility requiring a change of title and having a higher salary range.
Reclassification. A reclassification occurs when the job duties and/or required qualifications of a position are re-evaluated and the position is assigned a new classification.
Increase Pay Reason
Six Month Merit Increase. A pay increase after six months in the current position. For staff employees, only external hires with either no prior SHSU employment history or 30 day break in service.
Market Adjustment. Pay increase to adjust pay based on the market value of the position.
Multiple Salary Action. Pay adjustment for multiple reasons.
Termination Reason
At Will Termination. Employment terminated at-will.
Death. A termination due to the death of an employee.
Discharged/Dismissal for Cause. Employment terminated for cause.
Job Abandonment. Employee abandoned job.
Reduction in Force. An employee鈥檚 termination was due to a decision to reduce the workforce, also known as layoff.
Resign. An employee terminated voluntarily. See Resignation Reasons.
Retirement. Employee retired from state employment.
Transfer to another State Agency. An employee transferred directly to a different state agency or institution of higher education with no break in employment or service. The termination date and hire date will be consecutive dates. In most cases, an employee鈥檚 leave balances upon termination will transfer directly to the employee鈥檚 position at the new agency.
Unsuitable for Duties. An employee terminated employment voluntarily and the stated reason was that the employee felt unsuited for the assigned duties. This reason may also be used if the stated reason was that the employee disliked the assigned duties.
Unknown Reason. An employee did not offer a reason for the termination for a voluntary resignation or termination.
Resignation Reason
Dissatisfaction with Supervisor/Coworker. An employee terminated employment voluntarily and the stated reason was dissatisfaction with either the employee鈥檚 supervisor or co-workers.
Inadequate Salary. An employee terminated employment voluntarily and the stated reason was insufficient wages.
Lack of Advancement. An employee terminated employment voluntarily and the stated reason was insufficient opportunity for advancement.
Personal Reasons. The employee voluntarily terminated or resigned and the stated reason was the resignation was due to personal reasons unrelated to the job.
Travel. An employee terminated employment voluntarily and the stated reason was dissatisfaction with travel, with the job requiring either too much travel or not as much travel as the employee desired.
Working Hours. An employee terminated employment voluntarily and the stated reason was dissatisfaction with the work hours.