Forms and Documents

Disclaimer: It is the student's responsibility to:

(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.

Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.

Forms/Documents may be sent:

Electronically to:

By Fax to:

  • (936) 294-1737

By Mail to:

  • Office of the Registrar
    Box 2029
    Huntsville, TX 77341-2029

Student Forms and Faculty & Staff Forms

Request Name of Form Process
Address Change/Update Emergency Contacts

Guide to change an address or update emergency contacts for current students

Students may change addresses online through . For W2 address changes, please contact the Payroll Office at 936-294-1909.

Change of address for former students
Application for Degree Application for Degree Form  Student submits the form online.
Audit Process Rules
Please review the Steps to Audit a Class.
Disabled Texas Firefighter or Peace Officer Exemption Disabled Texas Firefighter or Peace Officer Exemption Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Duplicate Diploma Student submits the form on the SHSU Marketplace.
FERPA Opt-Out (Directory Information)  (for withholding or releasing directory information)  Student submits online form to request to withhold or release their directory information. 
Graduation Application Cancellation Request Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
IRS 1098 IRS 1098 Form Students may access their IRS 1098 Form through .
Name Change and/or Social Security Number Change SSN and Name Change Requests


Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.

 Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Letter of Non-Attendance Submit the form to request a Letter of Non-Attendance from SHSU. Communication regarding the request will go to the email you provide when filling out the form.
Peace Officer and Firefighters Exemption   Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Resign from SHSU Resignation Information


If you experience difficulty with submitting the online form, please send an email to the Registrar's Office at regforms@shsu.edu to request to resign. Please email from your SHSU email account, include your SAM ID, the term you wish to resign from, and acknowledgement of the resignation policies.

 E-form automatically submits to Registrar's Office. 
View the Resignation Request Deadlines.
Senior Citizen Waiver Form   Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Transcript by Mail Transcript requests by mail are no longer accepted.  All transcript requests must be ordered online through Parchment, Inc.
Transcript by Proxy Transcript requests by proxy are no longer accepted.  All transcript requests must be ordered online through Parchment, Inc.
TSI Exemption Form Submit the form for the TSI team to process the exemption request.
TSI Score Request Form  (for Previous Scores Taken at Non-SHSU Locations) Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.
Tuition Rebate Form   Student submits form via email to regforms@shsu.edu
Verification of Enrollment Current Students: National Student Clearinghouse or

Former Students: National Student Clearinghouse or an official transcript		 Please review the options listed on our Enrollment Verification Information webpage before requesting a Verification of Enrollment.

 

Faculty & Staff Forms

Request Name of Form Process
Accelerated Program Course Equivalency Submit the form through the Microsoft Forms link provided. It will be routed for appropriate signatures before being sent to the Registrar's Office for processing.
Academic Dishonesty Academic Dishonesty Form
 Please see the form for routing instructions.
Academic Distinction   Submit form to regforms@shsu.edu.
Banner Student Access Request

Submit by using Microsoft Form within the link. Once the request is completed you will receive an email from our office.
Class Maintenance Form

Department request to make changes to or cancel a course. Submit a new request through Ellucian Workflow.
Cognos Access - Registrar Restricted Campus Reports Staff request for access to Talent Management Cognos training with supervisor approval. Once training is completed access to the cognos reports requested is granted.
Course Prerequisite & Description Update Request Departments request to make Prerequisite, Corequisite, Restriction and/or Description changes to courses at the catalog level. Submit by using Microsoft Form within the link.
Declare / Change of Major / Minor/ Undergraduate Certificate

Declare/Change Major: Undergraduate

Health Sciences
Business 
Criminal Justice 
Education 
Education Double Major
Arts and Media 
Humanities and Social Sciences
Science and Engineering Technology 
Integrated Studies  
Double Major

Graduate

Graduate Program Student Curriculum Change Form

Please note the signature routing as required on the forms.

>Course Program of Study Information
Degree Plan Exception Form


Graduate Program Exception Form 
Exceptions to Major Requirements (Ugrad)
Exceptions to Minor Requirements (Ugrad)
University Core Exceptions

These forms are submitted to regforms@shsu.edu.

Exceptions for students registered in Spring 2025 classes are due by December 11, 2024.

Course Program of Study Information
Grade Change Professor request to change a student's grade. Submit by using Microsoft Form within the link.
International Programs Placement Waiver Placement Waiver Request Form  Staff request to waive student placement requirements.
Maximum Hour Value of a Course Submit form with required signatures to regcurriculum@shsu.edu or in person to the Registrar's Office.
Minimum Hour Restriction Minimum Hour Restriction Form  Submit form with required signatures to regforms@shsu.edu or in person to the Registrar's Office.
Move Students from one CRN to another CRN Departments request to move students to new section using CRN. Submit by using Microsoft Form within the link.
Special Titles

If adding a special title to an entire course, submit request via the Class Maintenance Form. If adding a special title to students individually, submit this form to schedule@shsu.edu.
Variable Credit Hour Change

Submit form with required signatures to regcurriculum@shsu.edu or in person to the Registrar's Office..